7 Things New Employees Need to Know
These seven things will help guide you through the process by providing essential resources. You may be contact by the Harvest Shared Services Team.
7 Things New Employees Need to Know
Dept Payroll Contact
If you are experiencing any payroll issues or have not received your paycheck please contact the Harvest Shared Services Unit at NapsuPodD@ucr.edu or Physics & Astronomy Contact & Grant Analyst at physastrocg@ucr.edu
Pay, Direct Deposit & Federal Withholding
How do I view my paystub
To view your pay statement online, log on to UCPath Online and enter your UCR Net ID and password, as well as multi-factor authentication (MFA).
Payroll Calendars, Holidays, TARS Submission
Current calendar year.
DC Safe Harbor Deductions
These participants include part-time, seasonal, temporary UC employees who are not eligible for primary retirement benefits and whose wages are not subject to Social Security taxes. Also included in this category are non-exempt UC student employees who do not satisfy certain course-load requirements and resident aliens with F-1 and J-1 visa status. This category does not include students whose wages from University employment are exempt from taxation under the Federal Insurance Contribution Act(FICA) and nonresident aliens with F-1 or J-1 visa status or whose wages are subject to foreign (i.e., their home country) taxes or contributions under a Social Security totalization agreement. Enrollment for Safe Harbor participants is automatic and begins on the first day of an eligible appointment.
Per the IRS Regulations:
-
The Federal Insurance Contribution Act (FICA) is the federal law that requires employers to withhold certain taxes from the wages they pay their employees. As stated on the IRS website: “Taxes under the Federal Insurance Contributions Act (FICA) are composed of the old-age, survivors, and disability insurance taxes, also known as social security taxes, and the hospital insurance tax, also known as Medicare taxes.”
-
In place of OASDI, employees who are not members of the UC Retirement Plan become "safe harbor" participants in the Defined Contribution Plan (DCP). University policy requires that all eligible non-career employees hired or rehired on, or after, October 19, 1992, contribute on a pre-tax basis, 7.5% of their gross wages to the DCP. These employees are also required to contribute 1.45% of their earnings to Medicare.
How do students qualify for the exemption:
-
In general, a student must be working less than 80% and enrolled in a minimum of 6 units during the academic quarter in order to qualify for the exemption.
-
During the Summer Session, the exemption will require registration and enrollment in:
-
4 units for Grad Students and 6 for Undergrad Students in either session (3wk, 5 wk or 7 wk)
-
8 units in a 10 week session
-
Students who do not meet the half-time enrollment requirement will be required to contribute 7.5% of their earnings to the Defined Contribution Plan (DCP) and 1.45% to Medicare.
-
Nonresident alien employees who hold F1 or J1 visas, but meet the qualifications for resident alien status for tax purposes, are subject to DCP/Medicare withholding, unless they meet the minimum course load requirement and have an appointment of less than 80% time.
Once a student is no longer employed at UC, they can request their DCP funds by calling Fidelity at 866-682-7787. If there is a question or concern of DC Safe Harbor deductions in error please submit a ticket through UCpath.